Follow Us | Contact Us

Modernizing School Buildings Leads to Modernized Document Management in San Francisco

In addition to educating nearly 60,000 K-12 students, San Francisco Unified School District is also responsible for the maintenance of scores of buildings, many of which are among the oldest in the state.

Since 2003, San Francisco citizens have voted in favor of bonds to fund the improvement of the district’s aging buildings, but more than 50 still require substantial modernization. A 2011 voter-approved bond measure, valued at $530 million, will finally finish the construction work and improve the safety of the earthquake-prone city’s schools and offices.

With the funds approved, district officials realized that they needed to modernize more than just their buildings. They also needed to modernize the way they archived and accessed their documents.

According to Rick Carr, Professional Services Executive at ARC in San Francisco, ARC personnel, familiar with the district through a long-standing reprographics relationship, saw the district’s need for improved document archiving, including the many new financial and regulatory documents associated with the construction funds. “At the time, the documents were being ‘managed’ by 20 or 30 large filing cabinets,” he says.

The San Francisco Unified School District is not alone in this regard. In fact, document and information management, or the lack thereof, is the last great area of organizational inefficiency, according to research firm Gartner, Inc.

Carr and team analyzed how the district was dealing with its physical document requests. They discovered that the district’s finance group had heavy demands for paper documents. According to Kumar Wiratunga, ARC’s Director of Technology, district workers “couldn’t get their hands on documents fast enough to satisfy the demands.” ARC Document Solutions came up with compelling offer. “We created a customized Archiving and Information Management (AIM) solution to help them transition out of a paper archive and onto the cloud.”

ARC’s AIM service converts all paper items to a digital format, migrates the data to a central repository, and offers instant access and version control through a self-service
management and retrieval system. In addition, this digital archive provides immediate ROI by permanently shedding monthly storage and retrieval costs.

In the end, this improved system of managing the district’s documents enhanced productivity and cuts costs — important benefits for educators, taxpayers, and students alike.

  • Wilsonville’s Public Works Department Makes Managing Facilities Information Easy


  • SKYSITE InfoLink: Customer Success Story


  • JCJ: Archiving Information Management Customer Success Story


  • Connecting Documents for Amec Foster Wheeler


  • MPS Customer Success: Removing a World of Printing Complexity


    SAIC
  • ishipdocs Drives Delivery of Training Manuals


    Car Manufacturer
  • AIM Customer Success: Shell Oil


    Shell Oil
  • Louis Berger Group Partners with ARC to Solve Print Spending Mystery


    Louis Berger Group
  • ARC Shines a Light on Document Storage Issues in Oregon


    FFA Architecture + Interiors
  • ARC Helps Chinese Architectural Firm Transition to Digital Print


    China Architectural Research & Design Group
  • Portland Art Museum Takes Visitors Back to Ancient Japan


    Portland Art Museum
  • Hyperlinking Puts Construction Company’s Team on the Same Page


    Chris R. Sheridan & Co.
  • Kansas Shopping Mall Takes Ads to New Heights (Riot Story)


    Oak Park Mall
  • Connecticut School Graduates to Archiving and Information Management


    Glastonbury Public Schools
  • Architectural Firm Overjoyed with ARC’s Overflow Rendering Work


    Barton Partners
  • THE MISSING LINK: How Exxel Pacific Reduced Construction Document Errors


    Exxel Pacific, Inc.
  • SmartScreen Helps Illumination Engineering Software Firm See the Light


    Lighting Analysts
  • HDR Takes Their Shipping Digital


    HDR, Inc.
  • Nicholson Companies Adds a Virtual Project Manager to The Team with SKYSITE


    The Nicholson Companies
  • Hensel Phelps Hyperlinks to Maximize Drawing Performance


    Hensel Phelps Construction Co.
  • Exxel Pacific Customer Story: The Future of the Jobsite Is Hyperlinking


    Excel Pacific, Inc.
  • SKYSITE Success Story: FFA Architecture and Interiors


    FFA Architecture
  • The Next Generation GC: Farrar & Associates


  • Head of the Class: Silicon Valley School Digitizes Architectural Documents


    The Harker School
  • Growing North Carolina YMCA Association Reaches New Heights—Takes Construction Documents to the Cloud


  • Market Buffet Restaurant Color Printing Story


    Mazzuca Design,
    Photography & Ideas
  • Michigan School District Goes Digital—Disentangles Itself from Bulky Blueprints


    The Wayne-Westland
    Community School District
  • Ben Woo Architects Customer Success Story


    Benjamin Woo Architects
  • SKYSITE Success Story: National Commercial Builders Inc. & the Dropbox Alternative


    National Commercial Builders Inc.
  • Blackstone Discovery


    Blackstone Discovery
  • ARC and HP Combine Forces: Architecture, Engineering, and Construction Industry Benefits


    Bateman-Hall
  • American Medical Services Implements Managed Print Services and Enjoys Big Savings


    American Medical Systems
  • Print Anywhere with ARC's Global Distribution Center


    123Olap
  • Visual Environments Enhance Nostalgia at Farrell’s


    Parlour Enterprises
  • Mobile Advertising at Peterbilt


    Peterbilt
  • Louis Berger Group Partners with ARC to Solve Print Spending Mystery


    Louis Berger Group
  • Customer Success: BP


    BP
  • Different Thinking with Robert A.M. Stern Architects


    Robert A.M. Stern Architects
  • URS Corporation Chooses ARC


    URS Corporation
  • ishipdocs Customer Success: MindTree Stops Carrying Collaterals


    MindTree
  • The ishipdocs Connection: London to Miami


    Memery Crystal
  • Create in Los Angeles, Deliver in Singapore 4.5 Hours Later with ishipdocs


    RTKL
  • True Managed Print Services


    The Photizo Group
  • Attracting New Customers at Papa John's


    Papa John's
  • MPS and Shawmut Design and Construction


    Shawmut Design and Construction
  • Ducati Calls on ARC's Color Experts


    Ducati
  • Advon Healthcare and ishipdocs


    Advon Healthcare
  • HOK Uses ishipdocs for Global Document Solutions


    HOK
  • At AVRP Studios a Goal Is to Enhance Client Interaction


    AVRP Studios
  • Brochures to Dubai in a New York Minute


    The Lazar Group
  • Sustainable, Cost-Effective Printing Options from ARC


  • Speed Up with ishipdocs


  • Rockwell Group Counts on ARC for Creative Print


    Rockwell Group
  • Save Money and Print with Color? How ARC Did it


  • Removing a World of Printing Complexity


    SAIC
  • Project Collaboration for Architects


    HagerSmith Design
  • Shanghai Tall Building Exhibition Presented ARC with Tall Order


    Tall Building Exhibition
  • Ship Digitally, Print Locally with ishipdocs from ARC


    URS Corporation
  • The GC’s Challenge: Connecting Remote Project Teams


    Bateman-Hall
  • A Virtual Filing Cabinet for Project Teams


    Brown Studio Architects
X