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Next Generation Email Helps You Change Your “Outlook” on Sending Large Files

When it comes to sending large email files containing everything from blueprints to bid documents to multimedia files, the pro- cess can be cumbersome. Most importantly, you want to send them without worrying about them bouncing back because they are too large.

But often they do bounce back.

And if you’re using Outlook, they bounce back a lot. That’s because Outlook has a 15MB file size limit. And these days, most IT managers are getting stingier, lowering the limit to 10MB or less.

This size limitation culminates in having to resend the file in separate emails (a grand waste of time) as well as incurring the wrath of recipi- ents who are wasting their own precious time waiting for it.

The folks at ishipdocs, a cloud-based digital shipping and file-sharing application from ARC Document Solutions, say it’s high time to stop wasting time and incurring the wrath of recipients. And they’re not only saying it, but they’re doing something about it.

It’s called Next Generation Email, and it allows you to send files as large as 3GB directly through your Outlook without fear of the emails bouncing back or ending up in the dreaded spam folder. All it requires is an ishipdocs Outlook plug-in that can be downloaded from your ishipdocs account.

“The beauty of Next Generation Email is that there’s no change in work- flow,” says Arpana Neelmegh, ishipdocs Product Specialist. “Once you download your plug-in, which takes just a minute, and enable your settings, you can send emails just like you always do without thinking twice about sending a large file.”

When you take this more efficient route, you’ll be in the driver’s seat as there are options galore. You’ll have the ability to track who viewed the file, the date and time it was downloaded, and the number of down- loads if it was sent to multiple recipients.

“With other services, like FTP, you can’t track documents,” adds Neelmegh. “Plus, they don’t offer secure file transfers, which Next Generation Email most definitely does.”

What’s more, the recipient of your large file does not need an ishipdocs account to view the file. They’ll simply receive a link in their email that will allow them to access it.

Of course, those miserly IT managers will be ecstatic to know that their company’s email exchange storage will not be impacted as the file is sent in the background to the ishipdocs cloud.

Let’s recap, shall we?

With Next Generation Email, the pesky problems of file size limitations, lack of document security, inability to track and audit files, and overbur- dened servers magically disappear.

And, without a doubt, that’s got to change your outlook.

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