The benefits of Managed Print Services (MPS) are so well documented that they almost go without saying at this point. But for the uninitiated, here are two important bits of data from third party researchers Gartner Group: print spend amounts to 1-3% of a company’s revenue and MPS can reduce print costs by 30%.
It’s difficult to ignore these numbers when the right MPS can so easily provide gains for a company. And while the benefits may not be new to you, the key to getting the most from your Managed Print Services is often is to many. Below are the 5 features an MPS program must have to generate results similar to Gartner’s projections.
1. Fleet Utilization means creating the right equipment fleet for a business’s needs. This could involve right-sizing the fleet, by adding or reducing its size.
2. Cost Management involves machine consolidations, like MFPs and workgroup printers.
3. Consumables Management means minimizing the time and money spent on paper and toner—rather than spending money on printing with several companies using one company provides immediate savings. Automatic notification auto-alerts employees when more toner is needed for a printer. With ARC’s managed print services approach, a company has no direct inventory costs, since it is billed on usage of such items as toner and paper.
4. Service Management is a way to create a more efficient plan for a company’s printing equipment maintenance.
5. Supplier Management and Service Management are inextricably tied together, and are seamlessly tied with ARC’s managed print services approach. Using such an approach, a firm can achieve savings by doing production printing rather than convenience printing, where printing is done without a plan. This could mean outsourcing some print jobs.
These features continue to provide benefits as long as the MPS strategy is employed and is focused on reducing a total cost of ownership. Doing so will help make sure you end up the right side of Gartner’s MPS statistics.
Want to find out how much your print is really costing you—free of charge? Yes, I’m interested in assessing my print expenditures.