Follow Us | Contact Us

Six Trends in Document Management for Construction Pros to Watch

ARC customers are some of the busiest design and construction professionals you’re likely to find. Their experience and changing needs make their opinions important to us because their insights identify emerging trends and inform industry forecasts.

Over the past several months, we conducted research about the topic of document management and identified six topics that were top-of-mind for our customers. These topics can apply to the practices and preferences of construction professionals everywhere as they manage projects in the field and think about future projects.

Here’s a look into the future of construction document management as they see it.

1. An Integrated Solution over Point Products

The downside to traditional project management tools is that project information is scattered across various products that often stand alone, without any practical or convenient way to interact with one another. Once status changes are noted in one tool, users often have to log into several others to manually update each record. In these situations, access isn’t the problem. Instead, capturing everything efficiently, without error, becomes a daunting challenge for even the most tech-savvy user.

Documents are the principal mode of communication across the various trades and disciplines in the AEC industry. More than any other technology solution, industry professionals want a single tool that enables a dynamic way to store, collaborate, and access documents from any digital device. An integrated solution is also in high demand because it addresses the growing need for better project communications and collaboration, which help keep construction projects on time and on budget.  
2. Industry Specific Technology Solutions

Generic file-sharing tools aren’t meeting the specific needs of construction professionals. Communication is wildly unstructured. File-sharing permissions between team members is either too loosely assigned—lacking the customization that large project teams demand—or too cumbersome to use in the field. Simple tasks like file identification are complicated by the massive volume of files that characterize construction projects. Adding manual procedures like naming conventions or adding directory after directory only makes things more complicated and cumbersome. And specialized version control is non-existent.

As technology adoption grows and products mature, the demand for specialized tools continues to set the pace for innovation.

3. It’s All About the Cloud

Cloud computing has revolutionized software in general and has made a profound impact on information and document management for the industry. The cloud ensures that documents and information are available at anytime, anywhere, and from any device. Construction professionals all seem to agree they want more access to these types of features.

Cloud-based software offers scalability, ease of access, and reduced costs, making it an ideal document and information management solution for businesses both small and large.

4. Collaboration & Mobility Are Key

Construction is becoming more complex. Not only have buildings ballooned in complexity, driving a corresponding increase in the volume of documents and information generated to construct them—but the number of people who have to collaborate on their execution has also expanded enormously.

And in the face of the increasing interactions between data and people, project members are expected to work, share, distribute, and collaborate in real-time—regardless of their location.

Hard copies of drawings, email, and FTP sharing and distribution can’t keep up with this scenario. That’s why mobile cloud applications are central to any technology solution on a construction site.

5. Scalability Is a Must

The smallest construction project is still big in terms of the volume of documents and data required to complete it. That means even a small contracting firm or supplier has to wrestle with the problems of dynamic scaling. While one project can get complicated quickly, three projects can instantly overwhelm the most experienced professionals if the tools aren’t up to the task.

Adding users has to be easy. The user interface has to be intuitive to cut down on training time. Team members don’t want to think about how much data they have left on a subscription or worry about being stranded when there’s no Wi-Fi connection.

When construction professionals expand their teams, join new teams, juggle projects, or track a new set of documents, the bottom line is their tools have to expand and move with them.

6. Security Concerns Are Waning

Cloud-computing is maturing. As adoption grows, security concerns are shrinking, thanks to the rapid evolution of features designed to address threats as they arise.  Vendors are also working closely with their customers to set and enforce consistent cloud security policies. Data is being encrypted and protected as it’s transferred and stored.  

This is not to say that one can dismiss potential threats to their data, but we’ve certainly passed a tipping point where the cloud has become a comfortable place for most users.  

  • Article #1


    Customer Success Video: City of Wilsonville, Facilities Information Management

  • Article #2


    Wilsonville’s Public Works Department Makes Managing Facilities Information Easy

  • Article #3


    How Mobile & Cloud Apps Are Transforming Facilities Management

  • Article #4


    Tips for Reducing Facilities Maintenance Costs and Risk

  • Article #1


    The Legacy of Bassetti Architects’ Founder Lives on with Digital Documents

  • Article #2


    Washington State School District Delighted to Go Digital with Documents

  • Article #3


    Environmental Consulting Firm Consults with ARC and Improves Printing Environment

  • Article #4


    What Project and Facilities Managers Have to Say About the SKYSITE Cloud

  • Article #1


    Introducing the New SKYSITE Cloud!

  • Article #2


    SKYSITE InfoLink: The New Way to Manage Your Facilities Information: Product Overview

  • Article #3


    InfoLink Success Story: City of Palo Alto

  • Article #4


    Answers to Your Frequently Asked Questions

  • Article #1


    A Computer Engineering Achievement for the Construction Industry

  • Article #2


    Construction Documents Are a Problem

  • Article #3


    The Tech that Powers the #1 Construction Productivity App

  • Article #4


    5 Highlights from a Talk with ARC’s CTO

  • Article #1


    Connecting Documents for Amec Foster Wheeler

  • Article #2


    Architectural Firm Finds ARC’s Managed Print Services Fits Perfectly with Their Plans

  • Article #3


    Engineering Firm’s Long-Term Partnership with ARC Is Not Short on Service

  • Article #4


    SubZero Constructors’ Staff Is Boosted by the New Technology

  • Article #1


    As Built Documents Crucial to Facilities Operations

  • Article #2


    What Is True Managed Print Services?

  • Article #3


    BuiltWorlds View: 10 Minutes with Rob McManamy

  • Article #4


    Big Data in the Construction Industry

  • Article #1


    AIM Customer Story: Frazee Construction

  • Article #2


    Why You Should Use an Interactive Whiteboard for Meetings

  • Article #3


    What Is the Cloud and What Does It Mean for Construction?

  • Article #4


    Why Your Signage Needs A Personality

  • Article #1


    ARC Is Now in Dubai!

  • Article #2


    Document Storage Is a Business Strategy

  • Article #3


    Surprising Info: JBKnowledge Report Shows Many Have Yet to Adopt BIM and Other Tech

  • Article #1


    How To Drastically Improve Construction Projects

  • Article #2


    8 Tip For Choosing a Construction Cloud

  • Article #3


    Meet the New E-ARC.COM!

  • Article #4


    10 Minutes with Juan Rodriguez, P.E.

  • Article #5


    Newsletter Archive

  • Article #1


    1 Solution For 6 Construction Challenges

  • Article #2


    Why Drawings Are a Problem

  • Article #3


    Announcing SKYSITE 2015 Fall Release

  • Article #4


    The Importance of Document Control For Facilities Management

  • Article #5


    How Document Control Saves Lives

  • Article #6


    Why Hyperlinking Is So Hot In Construction This Year

X