New Facility Management Tool: Interactive, Online Calculator Quantifies Cost Savings from Using Mobile Facilities Dashboards

David Villarina| May 12, 2020

In a mobile-centric era and a “do more with less” directive for facility managers to be more efficient and productive, getting on board with utilizing mobile technology solutions is a top priority for meeting productivity and cost savings initiatives.

However, FMs often find they lack the necessary insights into their operations to identify recommended steps they can take to improve efficiencies and facilitate cost savings.

That’s why ARC developed an interactive Value Calculator FMs can use to to quantify the financial impact of incorporating mobile facilities dashboards into their building operations management.

Facility Management Tool

Identify and Solve FM Problems with Technology

Recent research suggests that facilities and building operations managers face significant challenges with productivity, retiring workers, and warranty management, as well as preparing for, and responding to, emergencies and catastrophes. Survey results showed that, on average:

  • Facility teams spend up to one hour per day searching for building documents
  • Nearly 40% of facilities managers are less than eight years away from retiring
  • $81,000 is spent unnecessarily on repairs for equipment still under warranty
  • The compounded cost of a catastrophe is $506,000 (damages, lost revenues, reputation damage)

Adopting technology—in particular, mobile facilities dashboards—is key to streamlining facilities management, maximizing cost savings and mitigating the risks of catastrophes. That’s what Modern Facilities Management is all about.

The challenge is how to convince senior management about the potential value of these mobile technology tools and secure budget approval. The costs of acquiring new building management tools often cannot be easily compared to the savings they will generate.

Value Calculator Validates Financial Impact of Mobile Solutions

FMs can now use an interactive Value Calculator to validate the cost savings and other operational improvements that can be achieved by implementing mobile solutions—in particular, Mobile Facilities Dashboards—for everyday use by their facility teams.

“Whether managing an educational institution, hospital or commercial property, all too often FMs lack insights into their operations,” said Todd Moore, national director of facilities technology at ARC. “They need a tool that provides guidance on industry standards, facilitates visibility into operations gaps and helps management identify opportunities to more efficiently manage their buildings.”

The value calculator offers two views into potential cost savings. First, there’s an instant snapshot provided based on entering 3 points of data. and then there’s a more robust, 4-page, PDF report. By entering criteria such as number of buildings managed, staff size, hours worked, retiring workers, and the impacts of emergencies and catastrophes, a more robust, customized 4-page, pdf report of savings estimates.

Based on usage-to-date of the value calculator, annual cost savings average six-figures and can exceed a million dollars or more depending on the size of the facility and facilities staff.

Savings estimates are based on industry-averages established with data gathered from building management surveys and trade group research, including an industry survey of 179 Facilities Directors and Managers in August, 2017 by AIIM Research in partnership with ARC.

“By using this powerful tool, the ARC value calculator helps FMs explain the value of mobile solutions – including mobile facilities dashboards – to secure budget approval,” says Brian Bailard, EVP of ARC Technology Solutions, a unit of ARC Document Solutions. “They also are discovering additional savings that can be achieved as they gain insights into their operations.”

Functioning as a modern facilities team is as simple as accessing modern technology such as mobile facilities dashboards from your smartphone or tablet. Explore your opportunity to reduce costs and boost productivity with ARC Mobile Facilities Dashboards.

ARC Mobile Facilities Dashboards are designed to improve productivity, reduce costs and mitigate the risk of catastrophes by enabling anytime, anywhere access to building information by facilities professionals. The Dashboards also help eliminate the avoidable costs of underutilized warranties and overtime while enabling succession planning, improving customer service delivery and accelerating employee on-boarding.

To discover your potential FM savings with the ARC Value Calculator, visit


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