Your HR teams will gain tremendous efficiency thanks to digitalized employee records.
Here are some of the main benefits to having employees' records digitized:
John HerbVice President of Human Resources
Laurie WilliamsSenior Human Resources Director
Susan StrosakerRegional Human Resources Director
As the largest HIPAA-compliant scanning service provider in the US, ARC will handle your sensitive information in one of our HIPAA compliant facilities, so your records are protected and processed following the strictest requirements. Our scanning experts will transform your sensitive information in digital records so you can improve HR document management.
Paper documents age terribly, on the other hand digital documents don’t have that problem. Collaboration is easy and fast as team members have access to the information based on their authorization levels. For example, HIPAA compliancy rules limit who can access specific information, digitization ensures the confidential information is kept separate.
For compliance issues, certain documents can only be kept for a set amount of time. Scanning helps us keep in compliance by setting reminders for the team to dispose of the files no longer
Overall security and protection of confidential information is also maintained. In addition, the records are protected against floods, fires, other natural disasters. Digitization makes all this so much simpler.
Here are the steps of our general process for document scanning:
Your documents and information are safe with us. Our team of document conversion experts keeps a highly secure chain of custody as seen in the workflow below meeting the most stringent requirements. Our facilities and processes are HIPAA compliant.
Barcode all boxes
Inventory and secure
seal documents at
of documents to
Inventory & confirm sealed boxes at
Prepare documents in
Scan documents, data
encrypted at rest
Document indexing and
Image and data migration,
encrypted at all times
Secure transport of
documents, return to
at HIPAA center
We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.
In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents
U.S. Department of Health and Human Services (HHS) penalties can be enforced against entities found to be non-compliant resulting in hefty fines, potential legal action and poor publicity for your organization.
Having access to documents that contain PHI and PII means your organization must follow strict procedures to protect that information. Leverage ARC's HIPAA compliant service centers and cloud platform to meet these requirements.
Maintaining data privacy is a HIPAA requirement. Secure your documents that contain PHI and PII with the appropriate administrative, physical and technical safeguards that ensure confidentiality, maintain the integrity of your sensitive data, and prevent loss or breach.
Thanks to our extensive document scanning team, we can meet your most urgent request
Our document scanning services can accommodate scanning projects of any volumes or complexity levels. We can scan almost any type of documents