Enhance your health and patient records system by securely digitizing your patients’ hard copy medical records. To maintain the highest level of security, your patient’s sensitive information will be captured at one of our HIPAA-compliant facilities, and then processed following the strictest requirements. Our document scanning experts will transform protected health information into digital medical records so you can improve your medical records management.
We offer the option of converting to electronic health records at your location or at one of our HIPAA-compliant and secure scanning centres. Our experts will index and scan any volume of medical records in a timely manner and at a reasonable price.
Here are the steps of our general process for document scanning:
Barcode all boxes
Inventory and secure
seal documents at
of documents to
Inventory & confirm sealed boxes at
Prepare documents in
Scan documents, data
encrypted at rest
Document indexing and
Image and data migration,
encrypted at all times
Secure transport of
documents, return to
at HIPAA center
Thanks to our extensive document scanning team, we can meet your most urgent request
Our document scanning services can accommodate scanning projects of any volumes or complexity levels. We can scan almost any type of documents
We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.
In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents
U.S. Department of Health and Human Services (HHS) penalties can be enforced against entities found to be non-compliant resulting in hefty fines, potential legal action and poor publicity for your organization.
Having access to documents that contain PHI and PII means your organization must follow strict procedures to protect that information. Leverage ARC's HIPAA compliant service centers and cloud platform to meet these requirements.
Maintaining data privacy is a HIPAA requirement. Secure your documents that contain PHI and PII with the appropriate administrative, physical and technical safeguards that ensure confidentiality, maintain the integrity of your sensitive data, and prevent loss or breach.
We simplify document scanning. You box it and we do the scanning. Only $199 per box (CAN $249/box). With 140 scanning centers to serve you, we will digitize your documents in no time.
By scanning all your business documents, you will gain complete access to your paper information in an organized easy to find digital format, while enabling quick search capabilities. We will assist you with document retention, eliminating all paper files, and go-forward scanning plans. Your team will realize tremendous productivity gains by collaborating faster and more efficiently.
Convert all your oversized documents to digital content for easier access and better collaboration. Any business and industry can benefit from digitally converting their large format documents. This digital conversion will improve your teams’ productivity and will speed up transitioning to a paperless office.
Scan and digitize large format documents such as maps, drawings, and blueprints to gain major benefits such as improved accessibility and enhanced security. You are always looking or working from the latest set easily shareable. And storing is no longer an issue, and you can save valuable physical space.
Save money on storage costs and save valuable space when you scan and digitize all legal and business documents. The digital conversion will give you and your team access to your crucial information anytime and from anywhere.
Yes, hard copy medical records can be scanned into a digital image format for use in EMR Systems
Yes, ARC scanning facilities are HIPAA compliant and can handle and scan documents containing PHI (Protected Health Information) and PII (Personally Identifiable Information). Learn more about HIPAA compliance
EMR is a common term for Electronic Medical records. Nearly all medical information generated today is generated and stored electronically, as part of the Medical Record for a patient. However, there are large quantities of older medical records that were created on paper. As long as the patient is still living, these older records are required to be maintained and must be associated with the patient to whom they belong. It has become common practice that the hard copy record should be scanned to convert it into a digital file, which can be stored digitally and associated with the patient alongside the patient’s current digital medical record.
Bringing your medical records to ARC for scanning is easy. We have the systems, technology, processes and facilities to securely scan all medical records while remaining compliant with HIPAA regulations to protect the security, privacy and integrity of the medical record
The Federal Government Health and Human Services, has mandated by federal law, that a person’s health information is to remain entirely confidential between the medical practitioner and the patient only. PHI (Protected Health Information) must be kept protected, and never be allowed to be disclosed to anyone else without the consent of the patient. Therefore, the handling of PHI (or ePHI, once scanned) must be protected at all times to prevent the unauthorized disclosure to anyone whether accidental or maliciously released. The practices, technology and facilities used by ARC meet/exceed the mandates as established by HHS
Electronic Medical Record and Electronic Health Record are two different terms for essentially the same meaning
ARC has the capability to scan all forms of paper medical records, as well as paper “EKG” type strips as well as X-Ray films