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Making it easy and simple for you to digitize your documents. Place them in the ARC provided boxes and we’ll do the rest.

Scanning by the box

$ 199.00 per box (15”x12”x10”)

What’s included
  • Storage box from ARC
  • Scan to PDF at 200 dpi
  • 3 fields of indexing
  • ARC link to download data
  • Pick up & delivery 20 miles within ARC store
Additional Services

Rates are per box

  • Additional indexing per field - $5.00
  • Searchable OCR - $5.00
  • Shredding - $7.50
  • HIPAA request documents - $30.00
  • Data on DVD or Hard drive - $25.00
  • Upload to customer own portal - Upon estimate
  • Custom batch uploads - Upon estimate
Turnaround time
  • 1-5 boxes - 10 business days
  • 11- 20 boxes - 20 business days
  • 5-10 boxes - 15 business days
  • 21+ - Upon estimate

Additional information

  • Content must be paper-based business documents
  • Content must be in relatively good condition
  • Post-it notes, flags or other attachments will be removed and discarded
  • Content will be returned in original box in same sequence as received
  • Binding materials will not be reapplied
  • Maximum 25 characters per index field
  • Index data will be collected from front page of each document, or folder tab
  • Maximum of 50 documents will be indexed per box
  • As an option, output files will be formatted to "Multi-Page Searchable Image PDF" format; otherwise, output files will be formatted to “Multi-Page Image Only PDF”

Still have questions?

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Need us to scan blueprints or other large format documents?
No problem, we do that too.

Contact us about large format scanning

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HIPAA Compliant
Records Management

Safely manage documents containing PHI and PII and the risks associated with data security.

Learn More

Document Conversion Workflow

Your documents and information are safe with us. Our team of document conversion experts keeps a highly secure chain of custody as seen in the workflow below meeting the most stringent requirements. Our facilities and processes are HIPAA compliant.

STAGE 1

Barcode all boxes
and documents

Inventory and secure
seal documents at
coustomer sites

Secure transport
of documents to
HIPAA center

Inventory & confirm sealed boxes at
HIPAA center

STAGE 2

Secured and
surveilled storage

STAGE 3

Prepare documents in
secure environment

STAGE 4

Scan documents, data
encrypted at rest

STAGE 5

Document indexing and
data normalization

STAGE 6

Document
quality review

STAGE 7

Image processing
and OCR

Image and data migration,
encrypted at all times

STAGE 8

Document
re-assembly

Secure transport of
documents, return to
customer

OR

Document destruction
at HIPPA center