Documents and information are the knowledge base of any organization. But keeping that info trapped as paper or spread across disks, thumb drives, or computers limits the value an organization can receive from that knowledge. ARC’s scanning services helps you unleash the power of those documents.
ARC’s document scanning services transform paper and digital documents into instantly accessible information from anywhere. Documents and information are the knowledge base of any organization. But keeping that info trapped as paper or spread across disks, thumb drives, or computers limits the value an organization can receive from that knowledge. ARC’s scanning services help you unleash the power of those documents.
Our document scanning services will help you have complete access to your paper documents in a digital format. We will assist you with quick search, document retention policies and go forward scanning plans. We can also support you with document information management in the cloud and easy access via mobile devices
We scan and organize your digital documents, so you can find what you are looking for quickly and easily. Digital documents allow for quick access, sharing and managing of all your documents. It makes it easy and fast to find exactly what you are looking for in seconds thanks to improved searchability. With paper documents, valuable time is wasted searching through physical documents and storage: an average employee loses 1-2 hours per day looking for the info they need. ARC scanning services give you that time and money back.
ARC’s scanning services take full advantage of Optical Character Recognition (OCR) to capture all the text on your documents, making it easy to search for information using keywords.
ARC’s scanning services enable you to quickly and securely access your digital information from anywhere, on virtually any device.
Document scanning services allows you to securely transform all your business assets such as blueprints, medical records and contracts or student records, into digital files improving productivity and collaboration among your team members. Every department in your organization such as human resources, accounts receivable, and legal, can benefit from scanning their documents. In addition, Physical and locally stored digital documents are at risk from natural disasters, and social engineering theft. Leveraging highly-encrypted, cloud-based storage and management ensures the best level of security for your information.
By digitizing your documents and digitally storing them you can save storage fees as well as valuable space in the office. In addition, you save money and time as your teams find what they need faster and more easily, no matter where they are, on the go.
We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.
In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents
U.S. Department of Health and Human Services (HHS) penalties can be enforced against entities found to be non-compliant resulting in hefty fines, potential legal action and poor publicity for your organization.
Having access to documents that contain PHI and PII means your organization must follow strict procedures to protect that information. Leverage ARC's HIPAA compliant service centers and cloud platform to meet these requirements.
Maintaining data privacy is a HIPAA requirement. Secure your documents that contain PHI and PII with the appropriate administrative, physical and technical safeguards that ensure confidentiality, maintain the integrity of your sensitive data, and prevent loss or breach.
I had a set of 40 year old blueprints, vellums, and sepias from a house construction. I called three shops in the area about scanning, the first two were rather unfriendly and warned me about the problems of scanning old... Read more
We requested for scanning of 330 pages of 24X36 size plans, and Mark Presler completed the work before end of business the same day! ARC Stockton staff are responsive and provide excellent service.
We unearthed a seemingly endless bounty of old blueprints and drawings in my parents' basement. (Dad was a contractor/engineer in a family business that dated back to the early 1900s.) The prints and drawings included those for two churches in... Read more
Joseph Arispe and Jeff Romain were wonderful to work with. They facilitated the success of our scanning project. They worked well together and with Abdul, from the Houston location, to see a perfect result. Thank you Joseph, Jeff and Abdul... Read more
I broadly searched for document scanning companies in Nashville and found ARC. I interacted with the account executive while I was answering similar questions for other companies about how much we needed scanned, but ARC's rep was the only one... Read more
Steve and Scott were great scanning & digitizing plans immediately for use in an important survey with a tight deadline.
I’ve worked with ARC for the last several years. They have completed scans of old books, 35mm archival slides, oversized posters and other items with reasonable turn around times. Not only do they provide quality results, Uday and Keturah offer... Read more
I have used ARC for years! I'm a landscape designer and small-time to them but they are so efficient and very nice. Lately, they have scanned plans for us and emailed them. Excellent service and quality!
Our business has been using ARC Document Solutions for many years now and couldn't be happier with the fabulous and quick customer service we've been receiving. Whether it be on the telephone, email and/or courier, ARC's representatives are truly customer... Read more
This company was fantastic to work with 5 stars. Customer service was fantastic!
We're using ARC to archive over 30 years of documents for us. They're wonderful to work with, and reasonably priced.
My family had 'gifted' me many historical documents, many of which I had no idea what do with. They were unique, and yet I had no idea what to do with them. I can't store them in a basement forever.... Read more
I work for a really large non-profit organization and we had hundreds of blueprints/drawings that needed to be digitized. I was referred to ARC by one of our construction companies who has done a lot of major work including additions... Read more
I've had a fantastic experience with ARC. I needed professional images made of two of my large paintings. The staff at ARC generously completed scans of these paintings in the timeframe to which I was limited, and the scans are... Read more
My document was from the 1800s, 4-feet in length and 19-inches in height with writing so faded one could barely read it. I was very impressed with the scan done by ARC - I tried the standard copy centers before... Read more
First time using ARC Document Solutions and I'm impressed. They know how to do customer service. The entire team is friendly and amazing! I dropped off a set of plan for scanning in the morning and was able to pick... Read more
Here are the steps of our general process for document scanning:
Your documents and information are safe with us. Our team of document conversion experts keeps a highly secure chain of custody as seen in the workflow below meeting the most stringent requirements. Our facilities and processes are HIPAA compliant.
Barcode all boxes
Inventory and secure
seal documents at
of documents to
Inventory & confirm sealed boxes at
Prepare documents in
Scan documents, data
encrypted at rest
Document indexing and
Image and data migration,
encrypted at all times
Secure transport of
documents, return to
at HIPAA center
Thanks to our extensive document scanning team, we can meet your most urgent request
Our document scanning services can accommodate scanning projects of any volumes or complexity levels. We can scan almost any type of documents
We simplify document scanning. You box it and we do the scanning. Only $199 per box (CAN $249/box). With 140 scanning centers to serve you, we will digitize your documents in no time.
Convert all your oversized documents to digital content for easier access and better collaboration. Any business and industry can benefit from digitally converting their large format documents. This digital conversion will improve your teams’ productivity and will speed up transitioning to a paperless office.
Scan and digitize large format documents such as maps, drawings, and blueprints to gain major benefits such as improved accessibility and enhanced security. You are always looking or working from the latest set easily shareable. And storing is no longer an issue, and you can save valuable physical space.
Improve patient record management and security level thanks to electronic medical records or EMR. By scanning and digitizing all your paper documents including medical records, facilities documentation as well as billing and accounts receivable paperworks will make your healthcare organization more efficient and secure. We meet HIPAA requirements and can handle PHI/PII records.
Save money on storage costs and save valuable space when you scan and digitize all legal and business documents. The digital conversion will give you and your team access to your crucial information anytime and from anywhere.
Short answer: Most documents can be scanned
Document Scanning is the process of converting hard copy paper documents into electronic file formats to reduce storage costs, and allow more flexibility in searching and sharing the documents with others.
Yes, ARC scanning facilities are HIPAA compliant and can handle and scan documents containing PHI (Protected Health Information) and PII (Personally Identifiable Information).
We can scan paper as small as a business card, all the way up to Maps and Drawings 60” wide by any length, even 20 feet long!
Yes, our methods of scanning can create a multi-page file, most commonly PDF, even having thousands of pages into one PDF file.
95% of all paper we scan will be converted to a PDF file. On rare occasions, we also scan to a TIFF file format and sometimes others.
Yes, be sure to ask for “Color” or “Auto-Color” when requesting service from your vendor. Auto-Color is a method where the scanning equipment examines the page image as it is being scanned, and if there is color present on the original page, then the images saved will also be in color. Otherwise if there is no color on the original, then the image is saved as Black & White.
You certainly can, but be aware that images containing color are much larger than images of just black & white. This is why the Auto-Color option has become a very popular choice for customers.
OCR stands for Optical Character Recognition. When scanning paper, the immediate result is an image (or picture) of the page. The text on the page is not actually held as “Text”, instead it appears to you and I as text, but it is actually a series of pixels (dots) that form the shape of text. Therefore, in the immediate scanned image, no text is actually present. Next, we run the image file through specialized software that examines the shapes that are formed by pixels, comparing the shapes to actual text characters and then finds the closest match, to create a representative text file. Most commonly, the representative text can then be searched to find specific words or phrases that might have existed on the hard copy paper.
The OCR result is only as good as the original hard copy image that it was scanned from. If the original was clean “machine printed” text, then the OCR result can be as accurate as 98% or 99% at the character level. However, if the text on the original was obstructed, or if the original page images was weak in contrast or poor in image quality, then the accuracy of the OCR will quickly diminish
Yes, the OCR result can be saved to .doc or .docx format, but understand that much of the formatting characteristics, such as tab indenting, numbered or bulleted lines will be lost or not carry the actual formatting characteristics. If you are seeking to have pages scanned to MSWord formats, be prepared to spend time editing the results, and cleaning up the OCR’d text to make the Word file fully usable.
In addition to the file naming and/or naming of folders; There are two other ways to search and find electronic documents. First involves associating metadata (aka index data) to the files created. By associating this metadata, some software tools will allow the user to search the metadata to find specific documents. As an example, you can associate a document type such as “Contract” to your electronic result, and also associate a date of expiration of that contract. Therefore, you could search for “Contacts” that expire between a certain date range. The second way to search is by applying OCR technology to create a text representation from the original, where that text can also be searched. So now, you could search for “Contacts” that expire between a certain date range, and that also contain a specific name or phrase, to further refine your search.
The cost of a scanning project can vary widely based on the size, format, and condition of the original documents as well as the type of services you require such as HIPAA, shredding, or OCR. However, we have made it easy with our Scan by the Box service to quickly estimate the cost based on the number of boxes you have. It will cost you $199/box (CAN $ 249) for a 15x12x10 box. A 15x12x10 box can contain up to 2500 sheets of paper. The price is for single- and double-sided documents. For high-volume scanning needs, ARC offers special and competitive prices. please simply fill out the form, call us at (833) 272-8880, or use our live chat.
We offer several types of document scanning services
We offer wide format and small format document scanning services. We can also scan other types of assets such as microfiche, and aperture cards. See a full list of the type of documents we can scan
We do our best to scan your documents as fast as possible, here is our typical turnaround time (business days):
1-5 boxes - 10 days 5-10 boxes - 15 days 11- 20 boxes - 20 days 21+ boxes - upon estimate
Our document scanning services will help you to have complete access to your paper documents in a digital format. We will assist you with quick search, document retention policies and go forward scanning of documents. We can also support you with document information in the cloud and easy access via mobile devices