Scan your documents to save on costs and space and create a paperless legal practice. Converting to digital files will ultimately help with court filing as more and more court systems are only accepting digital or electronic filing. One of the biggest benefits is to have access to crucial information and paperwork anytime and from anywhere.

Create a paperless office to boost productivity within your team and increase security by protecting sensitive clients’ information.

Benefits of Legal Document Scanning:

  • Save precious office space
  • Save money on storage fee
  • Easy access to case files anytime and from anywhere
  • Boost productivity thanks to better collaboration and access to information
  • Save time by finding legal document thanks to easy and fast search

No project is too small or too big, we can help you digitize all your legal documents as well as your administrative files such as HR and Accounting.

Document Shredding Services

Here are the steps of our general process for document scanning:

  1. Legal files are barcoded for inventory control and securely transported to one of our scanning facilities
  2. Records are prepared for scanning 
  3. Documents are scanned (images captured to digital format)
  4. Scanned images are quality checked for clarity & completeness
  5. Documents are reassembled for return to customer
  6. Or, original documents are prepared for destruction
  7. Scanned images can be OCR’d and processed into final format deliverable, compatible with most litigation support applications (including batch load files, file naming, and folder structuring)
  8. Deliverable images are delivered to customer (via SkySite, SFTP, Thumb Drive, or CD/DVD)
STAGE 1
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Barcode all boxes
and documents

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Inventory and secure
seal documents at
customers sites

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Secure transport
of documents to
HIPAA center

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Inventory & confirm sealed boxes at
HIPAA center

STAGE 2
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Secured and
surveilled storage

STAGE 3
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Prepare documents in
secure environment

STAGE 4
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Scan documents, data
encrypted at rest

STAGE 5
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Document indexing and
data normalization

STAGE 6
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Document
quality review

STAGE 7
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Image processing
and OCR

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Image and data migration,
encrypted at all times

STAGE 8
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Document
re-assembly

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Secure transport of
documents, return to
customer

OR
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Document destruction
at HIPAA center

Get Free Quote on Legal Document Scanning

Scanning has never been easier, get in touch and we will be happy to assess your document scanning project.
It’s easy to get a free quote:

Fill out a formCall us at (833)272-8880Use our live chat now

For all your business and administration document scanning needs, we made it easy.

You box, we scan.

Learn More

Trust us with your sensitive information. Easy to say but we can prove we are up to the task…

We have 6 document scanning super centers certified for security, availability, processing integrity, confidentiality, and privacy thanks to our System and Organization Controls (SOC) certifications.

  • SOC/2 for our methodology, and
  • SOC/3 for the way our systems work to keep documents safe.

In conclusion, your data will be safe and secure with us. We can handle your most sensitive documents

North American Coverage

With 140 scanning centers in the US and Canada, we are where you are.

Fast Turnaround

Thanks to our extensive document scanning team, we can meet your most urgent request

Capabilities

Our document scanning services can accommodate scanning projects of any volumes or complexity levels. We can scan almost any type of documents

Document Scanning Service Types

We offer several types of document scanning services:

  • Scan by the box services - you box it, we scan it

    We simplify document scanning. You box it and we do the scanning. Only $199 per box (CAN $249/box). With 140 scanning centers to serve you, we will digitize your documents in no time.

  • Business document scanning services

    By scanning all your business documents, you will gain complete access to your paper information in an organized easy to find digital format, while enabling quick search capabilities. We will assist you with document retention, eliminating all paper files, and go-forward scanning plans. Your team will realize tremendous productivity gains by collaborating faster and more efficiently.

  • Large format scanning services

    Convert all your oversized documents to digital content for easier access and better collaboration. Any business and industry can benefit from digitally converting their large format documents. This digital conversion will improve your teams’ productivity and will speed up transitioning to a paperless office.

  • Medical and HIPAA compliant scanning services

    Improve patient record management and security level thanks to electronic medical records or EMR. By scanning and digitizing all your paper documents including medical records, facilities documentation as well as billing and accounts receivable paperworks will make your healthcare organization more efficient and secure. We meet HIPAA requirements and can handle PHI/PII records.

  • Blueprint & maps scanning services

    Scan and digitize large format documents such as maps, drawings, and blueprints to gain major benefits such as improved accessibility and enhanced security. You are always looking or working from the latest set easily shareable. And storing is no longer an issue, and you can save valuable physical space.

  • Indexing
  • Searchable OCR
  • Shredding
  • Data on DVD or thumb drive
  • Upload to client's own portal
  • Custom batch uploads

We have 140 locations to serve you!

FAQ : Legal Document Scanning

We scan the legal documents at 200-400 dpi and save them as a PDF.

No, if saved as PDF/A, they cannot be manipulated.

Scanning of a paper document can be used as a backup.

Our scanners can scan documents up to 11” wide by as long as 32” and they are high-speed high-quality scanners.

Our Scanners are designed to scan both sides of each piece of paper simultaneously, so the paper only passes through the scanner one time.

As long as the printed text is machine printed (not hand-printed), and it is clean, readable text, not obstructed, then the text can be captured using OCR technology to allow the PDF to be content searchable.

The document scanners we use are designed to handle fragile documents without damaging them.

Our scanners have the technology to detect if colour is present on the original, and if so, will retain the scanned image in colour to faithfully represent the quality of the original

Yes, we have specialized Book Scanners that are used to capture the page images from bound books, without having to remove the pages or unbind the books

Yes, our technology can embed any text statement and/or sequential numeric value, embedded into any corner of the scanned image

Document imaging takes an analogue version of content and creates a digital, read-only copy that can't be edited or manipulated. Digitizing, on the other hand, converts a hard copy of a document—usually paper—and converts it to text. Digitizing typically incorporates an optical character recognition (OCR) program.

Legal document scanning can significantly cut down on the amount of paper you have to handle, transfer, and file on a daily basis. Regardless of the size of your firm, scanning documents to an electronic or cloud storage system ensures that your documents are properly secured, protecting your.