When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
Always helpful Always friendly Product is very high quality. Thanks Chris!!
Great service! highly recommend!
Seriously, the Tysons office is great! Theses guys are good at their job and I pick up my print the same day when submitting it -- usually within hours. Pure professional and **inexpensive***. Plus, the manager (Janet-from-another-planet) has a great handle on the operations and is very personable. I would give more stars if I could! Thank YOU arc-tysons!
Seriously, the Tysons office is great! Theses guys are good at their job and I pick up my print the same day when submitting it -- usually within hours. Pure professional and expensive. Plus, the manager (Janet-from-another-planet) has a great handle on the operations and is very personable. I would give more stars if I could! Thank YOU arc-tysons!
Always professional and have my prints ready on time and when requested. Always recommend
Janice and Daisy are always friendly and always have my prints ready quickly.
Great Team based out of City of Industry. Prints are always in good quality, delivery is always on time or even earlier ;). I and my Team have had nothing but great experiences with them. Highly recommend their office for any print job needed.
Always great support from ARC in Columbia, MD. Every time I call Dennis Dillon he jumps on whatever it is I am asking for even though it may not be his responsibility. He always guides me to the right person for the task I am requesting. Thank you for all you do!!!!
John is AMAZING! Gets everything done so quickly and correctly. Couldn\'t do without him. THANK YOU JOHN!!
Craig. Ron, Wowza, these look awesome! Great job you guys! Thank you for all the tedious back and forth details I just wanted to make sure it was perfect. Looks like we did just that!
Hi Craig, Thank you for checking in. business is picking up and I am extremely happy with ARC and the amazing service I receive from the Long Beach office. I ask that you continue doing what you guys are doing. We have a great line of communication and the printing and delivery service is great. As additional needs arise I am certain I will be contacting ARC.
The staff is always very accommodating and quick to get my projects turned around. I am not a frequent customer but am always treated like one. Always friendly. They ask questions too, to make sure I am getting what I want as a lot of times I don\'t realize the drawing file sheet size compared to what I actually want. Five Stars in case I didn\'t select the stars right!
Prompt, courteous and on time every time.
I must be the smallest client they have. I know that when I deal with some of my flooring reps, I am not the top of their mind. Yet when I walk in ARC in Phoenix, I am greeted (loudly) and with genuine warmth. It is obvious they enjoy working there and that they take great pride in what they do. It brightens up my day jut to get my blueprints. Oh yes, they are always prompt and fairly priced.
I have been utilizing ARC\'s printing services for years. As a home builder, Architectural and Engineering and design plans are updated and changed during the process of every project. I often e-mail ARC in San Carlos with requests for updated full sized color 24\" x 36\" plans early in the am. They consistently are able to respond and give me a realistic time for pick-up that same morning. I cannot count how many times this has occurred. And I cannot say we every w...
Five Stars***** Great services as Always. Prompt, courteous and very helpful. Thanks
ARC always does a great job. Very fast service.
I sent in a print job using their online service. It was quick and easy, but I managed to provide unclear instructions so I was very grateful when Damon sent me an email to clarify. When I didn\'t reply to email I got a follow up phone call. Thanks to the dedicated and professional staff I was able to get my prints - correctly and on time.
Thank you Robbie and Keven for a great print job! Really appreciate you keeping us informed of when the job would be done. Very helpful! Highly recommend the Pasadena ARC.
This company was fantastic to work with 5 stars. Customer service was fantastic!
Chris, Derrick and the ARC Team always provide excellent and professional service. It has always been a pleasure working with them on everything from printing services to document archiving. I would consistently rate their service above five stars.
5 STARS THESE GUYS ARE THE GREATEST. ALWAYS FLEXIBLE, EFFICIENT, RESPONSIVE, POLITE. GENUINELY NICE PEOPLE. CAN\'T SAY ENOUGH GOOD THINGS.
I came to Arc to print a sewing pattern. Very friendly service and my print came out perfectly. Will return and would recommend to others!
We have used the Pasadena ARC location several times as it is convenient for pick up by one of our team. They are very helpful, attentive to detail, especially with the \"difficult\" projects! Planning to use them again soon!
Scott, Linda, Steve, and Rudy are very professional, always deliver excellent service and are terrific people. I have worked with ARC and formerly BPS for well over 30 years.
We\'ve been using ARC for over 6 months now and they are great to work with. They are prompt, always communicating with us and support our needs.
Excellent communication via email, quick and efficient service. Not only will I return, I will definitely recommend Scott and the ARC team to others.
We love using ARC-Mobile, AL for our outsourced printing. Daisy, Janice and their team are always quick and efficient. I wouldn\'t use anyone else!
Excellent service and beautiful craftsmanship, first time and every time!! 10 Stars, if the stars went up that high!!