When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
All I need to do is copy and paste all the great reviews. This is a fantastic team...
Kenny was a big help to get a job out to me on his day off (7/3).
We had a fantastic experience with ARC. The customer service was excellent. They we very easy to work with and communicate with. The did a great job on our Corex signs, and the turn around time was very quick! We will definitely be using them again!!
ARC and Jamie Fox did a fantastic job getting our materials printed and delivered to the client in a timely fashion.
There is not a problem that ARC can\'t solve. Their work is exceptional by Jamie Fox and Annette Higley who do the best and are forever pleasant. Quality all the way around.
Jamie Fox went above and beyond to meet a critical deadline for our firm. His professionalism and desire to provide high quality print services was evident through out interactions. Stantec highly recommends Jamie and his team for all your custom printing and delivery needs!
Jevon, Thank you for your prompt and kind service. Here is a little token of my appreciation. Your customer service is EXCELLENT!
Great group that was able to help us throughout SIP in California. Johnny is the man!
Always amazing service. The gentleman in dispatch at the Costa Mesa location helped me track down my order even though it was printed at a location that had already closed for the day. He went out of his way to answer my question and it really helped my client\'s piece of mind to know their drawings were on the en route. I didn\'t catch his name, but I really wanted to thank him again.
David and his team at ARC Document Solutions are always there to help us out in a pinch. They have the best quality product & the quickest turn-around time. We constantly have last-minute proposal items, office signage, and much more that need immediate and detailed attention. Between TJ, Sharon, and David we always end up with a beautiful product. Randy our sales rep always makes sure to give us great pricing and the entire team is great at responding quickly via e...
The staff & manager, Kelly, cannot be beat! They help us out of a production jam EVERY time! The quality of the work is top rate. I trust them with everything they do to knock out our deadlines. They are partners & long-time friends to our office. Thank you, always.
I cannot recommend them highly enough. They are on time, quick, and get you what you need when you need it. I\'ve never had a sheet out of place. I don\'t print anywhere else.
Super fast delivery of plans
We absolutely love the team at the Central Phoenix location. They are always so happy and ready to help! Even when you are little company, they make you feel like a priority! I wouldn\'t go anywhere else. Team ARC rocks!
I love Janice and Daisy. I have been using ARC since it was still Southern Blueprint. These ladies are great. They pay attention to their work and they always get it right. God Bless them both.
Dennis and his team at the Mechanicsburg location are always responsive, professional, and efficient. If you need print services for your business, I highly recommend reaching out to the Mechanicsburg team!
We have been using ARC for around eight years and not only appreciate their high quality print services but their friendly, personal customer service. It is one of those places that KNOW you when you walk in the door and treat you as an important individual. We are a small nonprofit, so we are not a huge customer, but they still treat us like we are important. Tight deadlines are cheerfully accommodated. Pricing is the best! Thanks so much, Chris and Jesse, for alwa...
They get it done. What we need and when we need it.
The staff members were very friendly but more importantly they did a great job. The document processing they did for me was on time (faster than expected) and on budget. I will be using their services for any document services i need on the future.
When asked how the Grad Signs were received by the Students she said, \"They loved them...brought some families to tears!\"
Courteous and attentive service, and no problem with quick turnaround.
Excellent service , on time easy access and very friendly staff. Very happy customer!
Dan is incredibly efficient and always a pleasure to do business with. Quick turnaround and the quality of service is impeccable.
Everything has always been right on time and exactly how I asked. They have been great.
Amazing and thorough job! They got me exactly what I asked for, printed out and delivered on time. I am very impressed with their professionalism and attention to detail.
Wouldn\'t use anyone else in town for our printing needs. Always go above and beyond.
Printed signs promptly with exceptional quality. Always a professional experience with the smith st. team.
I have had nothing but awesome experiences!! Always quick and friendly. They never make me wait!! Love Arc printing!
If your firm is interested in obtaining High-Quality, responsive service, choose ARC. In the LB area, Edgar Mendoza and his staff at ARC set the standard for Customer Service!