Take Control of Your Print Costs with Managed Print Services

One Vendor, One Invoice

Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.

• Spending on printing equipment, services, and supplies quickly adds up when different people handle procurement for each department. Without an overall plan for how and when these services are deployed, costs are difficult to track and lead to a glut of invoices that can quickly overwhelm your accounts payable department.
• A credible Managed Print Services plan is a simple, cost-effective approach that lets you take charge of out of control print fleets, saving your firm up to 30% of your fixed printing-related costs and consolidating them into one invoice.

Right-Sized Printer To Employee Ratio

If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.

• Printers on every desk might appear to increase efficiency for your employees, but the truth is that most companies have a gratuitous printer-to-employee ratio that is causing their printing and energy costs to balloon unnecessarily. 90% of organizations don’t track these expenditures and are shocked to learn that, on average, they’re spending $2,700 per employee every year for printing expenses alone.
• Managed Print Services put you back in control of your budget by auditing and evaluating your equipment and workflow, helping you to deploy the right equipment to the right places and to create simple, streamlined standards that you can implement enterprise-wide.

Eliminate Hidden Print Costs

Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets. 

You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.

Predictable and Scalable Pricing

With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.

• Your printing costs don’t stop when you buy or lease a printer, and neither do your printing needs. Whether your business is growing or is prone to seasonal downturns, your printing needs will expand or contract.
• With a true MPS solution, your costs are directly related to your usage and will scale with your printing needs, unlike the fixed payment plans that manufacturers offer. With no direct inventory costs, your company will enjoy complete control over your print spend: during peak business periods you can deploy high volume machines to handle the document increase. When your print needs decrease due to a slow down for your business, your equipment can scale down, as well, right along with your invoice.  

Managed Print, Managed Time

ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.

• No matter your industry, you need more uptime, and so do your employees. With easy-to-use equipment, quick-to-respond support, and optimized printer fleets, you can expect to see significant savings in time and money almost immediately.
• Sharpened print infrastructure, process improvements, and equipment standardization lead to more efficient use of resources and employee productivity increases. Large firms can see up to 10% of their IT staff’s time released from the confines of their previous print-centric support requirements, letting them focus more of their time on core business needs.

Reduce Your Footprint & Your Energy Costs

Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.  

• Workflow optimization saves more than time and money; it also saves energy and resources. Save on shipping and packaging costs and reduce your environmental footprint with ARC’s nationwide network,  allowing you to print documents off-site at one of over 170 locations for local pickup or delivery.
• With right-sized printer allocation and streamlined processes, your firm’s energy consumption will also improve; the typical large organization can expect a 60% reduction in carbon emissions, on average.