When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
We greatly appreciate the professionalism, quality, and adaptability to process our request on such a short notice. Thank you Lynn Dillion and your team for a job well done!
We\'ve been using ARC for years. Never had a problem...very reliable company. Pete always gives us prompt & courteous service....very professional. Highly recommend this company.
Yet another EXCELLENT experience working with ARC Austin. Ordered a newly designed one-off print project and Robert Ortiz hit it out of the park. Great customer service, excellent final product. Quick turnaround and at a very fair price. I’ll be back...as will my associates!
This location is the BEST!! Terri is always happy to help me and always makes sure my order is processed correctly and delivered quickly! The delivery team is always helpful and smiling!
Awesome customer service!!!
Kellie was very professional and nice and made it effortless to get my job done really quickly.
Fast response and on time delivery!
David Clarkson was very helpful in guiding us through the process of blueprints & designs.
Even in the time of quarantine, ARC continues to deliver first class service.
Janice Pleasanton is always willing to help and is the best when training and preparing you to run a store. Thanks for all you did for me!
Great service and quality prints.
They are fast and efficient! We literally use them almost every day.
Great service and always on time with delivery
Quickly available and always reliable, friendly, and on time.
Incredible service. Would not use anyone else.
Quickest turn around on a print I have ever experienced. They are super kind and will work with you to get what you need. The prices are really cheap, totally affordable! 100% Recommend!
I\'ve been using ARC for years. The printer I used before this was unreliable. I would send an order and it might be 48 hours before it was ready. In the A/E industry, that doesn\'t work. ARC in King of Prussia always has my order ready when I arrive. Large and small orders are ready in 15 minutes or less.
Any supply order requested is filled same day and supplies received in three business days. Exceptional service at all times. Any service call placed received same day service. Highly recommend this office for any printer needs.
Oscar and Marta always go the extra mile for us. Way too many times I’ve asked for work to be done at the last minute and they’re always polite and responsive and make it happen. You cannot ask for anything more these guys are the best we love them!
Absolutely fantastic customer service! I asked more of them then I should have and they handled it no problem. Great people!
Great Job! Excellent customer service and attitude. Always willing to go the extra mile to get it done! Thank you.
Louie is the best - quick, efficient and has never let me down!
Always very professional and prompt with every job done for us.
The San Carlos team always exceeds our expectations in quick service, great prints, and friendly staff.
Lisa and the team at ARC are always able to accommodate my tight schedules and ask questions to make sure the job gets done right! I\'ll continue to use them and recommend them highly!
The San Carlos team is the best! Professional, personable, knowledgeable and responsive!
Scott and the team at Arc are amazing! They do great work and are always there to help with my tight deadlines. Keep up the great work.
ROSA CANELO - DOCUMENT SOLUTIONS CONSULTANT OFFERED GREAT SERVICE IN REGARDS TO PRODUCTS AND PRICING - PROVIDED ALL INFORMATION NEEDED FOR OUR SCHOOL DISTRICT TO OBTAIN PROPER SIGNAGE NEEDED FOR EACH OF OUR CAMPUSES - GREAT CUSTOMER SERVICE AND COMPANY
ARC handles our printing, scanning and bid prints for our clients and projects and has always done a fantastic job. Ryan, Robin and their team are quick and professional. We rely on them and they follow through!
Even though ARC may be a large national company, Robbie, Ramon and the rest of the Pasadena team treat customers with all the friendliness and charm like it is a small town shop! It is always a delight to work with them. Regardless of how crazy our deadline or project may be, they are always wonderful and cheerful.