When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
Thank you Desiree for getting back to me with the info and I’ll wait to hear from you next week. By the way, I must say, you and your team are GREAT with sales and customer support! It’s inspiring to hear your smile and care over the phone and even through email. Speaks well of you, your team and your company. No one sounds upset or sad or like they don’t know what they are doing. I can always count on you and your team
ARC is the most professional printing service that I have ever worked with. Karen spent almost an hour customizing my project until it was perfect! At the end she revealed the price and I was shocked to learn how affordable my project was even after spending all that time with her. My final product was incredible and I couldn\'t be happier!
I fee had the pleasure of working with Stephanie and the rest of the Tacoma team for a few years now. And I could write the basic comment but it would not do them justice. I have given them requests that I was certain was too late to accommodate and they\'ve always came through. As an artist that works with bright colors, high detail, and multiple mediums in one work, having all of that come together in the prints is essential. The work that the Tacoma team does is ...
Once again great service
Wonderful staff. Very Friendly and very knowledgeable. Service is prompt and the quality is the best.
Our company has been working with the team over in Woodland Hills for a while now and they\'ve been nothing short of outstanding. They always get projects done in a timely manner and are willing to help if any issues arise. I\'m glad to have such a great team to rely on.
Quick, concise, friendly, professional and knowledgeable! A perfect combination! Thank you all!
We always get fast, friendly and great service from ARC!
Quick and easy
Hi Shelly, I just want to send a huge THANK YOU to you and the team at ARC for the beyond stellar service with these recent orders. Everything worked out perfectly, and to be able to use your conference room for basically 2 hours to sort and collate everything was a lifesaver! Since my days @ MG2 (and the Ford Graphics Days) you guys have always been my go-to and will be in the future. Thanks again! Darren
Mandi and her team have been a huge help in allowing our design/build business to run smoothly. They print drawings for us very quickly and deliver them in record time. Any and all questions and projects I have, the ARC team has been able to answer and design for me. This location has been extremely pleasant to work with and I look forward to continuing business with them for as long as we are in the area.
Excellent work, below budget and on time, every time.
I needed some glossy prints (.pdf and .tif) super fast. ARC Ann Arbor did a great job in almost no time. I\'ll use them again.
The colored pictures that Ed Perez printed were so bright that they looked like originals. I am glad I found your store as it is in a great location. I will recommend you. Thank you..
We the Arc for all of our prints we need on jobs. The staff is always very polite, and they\'re super quick with getting our prints ready. 10/10 would recommend.
ALWAYS Fantastic copying done, and quickly. Thank You.....
Kellie is amazing! She went above and beyond to help with a situation I had been dealing with for weeks. Thanks Kellie!
Kellie and her team our top notch. Always friendly, fast and accurate service. They are truly the best reprographics company around. Thank you for making my job easier.
ARC Ontario is the BEST! Even during CoVid-19, they still manage to serve with a smile from the parking lot. As a home builder, like many others, business is booming adding to an already-stretched service availability challenge but the team at ARC Ontario never lets us down. Whether it\'s communicating realistic timelines or completing a job in a pinch, they always come through. Our success is a direct reflection of our wonderful partners, like ARC Ontario, so thank...
We\'ve been working with ARC for many years and have experienced a professional and helpful staff. We recommend them for their great customer service and being able to meet tight deadlines.
Printing and pick-up was very fast. Thank you for the quick turn around and no run around!
I had a rush job that needed to be done that day. I was panicking thinking that it wouldn\'t be possible for me to print AND deliver these documents in the same day, but ARC got it done incredibly fast! By no later than 30 minutes of them opening did I have a confirmation stating they would be able to print it and that it would be done shortly. It saved me a lot of stress and they were incredibly efficient, kind, and easy to work with. I\'d definitely recommend thei...
Best reprographics company ever worked with in my 25 + years in construction management. Always on point. Thanks for the awesome service.
For over 10 years, These Guys have always been the BEST! I do Graphite pencil illustrations and ARC has always earned my trust as a great source for my prints! Their service is excellent!
Steven was the absolute best! He gave me many tips and tricks to the printer. Couldn\'t have asked for a better service call, very informative and clear on his directions!
It is so easy to do business with this company. Greg is very responsive and friendly. Quick, easy and affordable. Conveniently located. I\'ll be back.
ARC has consistently been an awesome company to work with in the two locations I use in Campbell and San Carlos. I would highly recommend this service. The staff works very hard to provide great service and help get projects done in a timely manner.
outstanding customer service and product. exceeded my expectations.
Had a fantastic first experience with ARC! Manny Lerma was patient with my description of printing required, and followed up with me during inception to pick up. Thanks for the assistance!
Absolutely fantastic customer service! Bri was humorous and professional. Our family was hurt by COVID and we haven’t been able to do anything fun. Finally, as a treat for my husband and I, Bri designed some stickers we’ve been wanting. They turned out great. We will come back in the future!