When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
Your people have always been above and beyond. Gwenn at the St. Louis Park, MN is always excellent, I would giver her a 12 out of 1 to 10. The Virginia Beach Staff was excellent also and really helped us get our documents delivered on time to the Client.
Thank you so much for this. It’s really above and beyond. ARC Oakland is the best. Another million thanks.
Really grateful to have such amazing and dependable customer service from this place! We use them for company printouts and have never had issues!
These guys deserve all the 5 stars - their service is great, and they always get the job right. Thank you Mari and Oscar!
Rosa is always so helpful and has a great attitude. I was totally out of black ink for my Xerox printer and they told me it would be two days before I could get any. Rosa went out and found me a black cartridge the next morning and delivered it to my office so I could be up and running. She is great!! Jeff delivers our plans to our office when we ask(even if we need them the same day) and is always so friendly. We really appreciate the great service!!!
Very good customer service. Great company .
Perfect service as always!
Dan is always so quick to print our orders & has them ready to go when we need them. Goes above & beyond.
Overall Great Service - not only is the website easy to use but communication was open from beginning to end and the plans were completed in record time. Thanks John!
In my industry, timing and quality are everything. ARC never disappoints. Very fast, very detailed. Thank you!!!
Janice and Daisy are always efficient and friendly. My prints are usually ready in an hour, or so. Couldn\'t wish for better service.
Janice squeezed my quick scan job into the very end of the day - the scans are crisp and I can get into my work right away.
Frank was amazing to work with and he did a wonderful job. My highest compliments!
ARC is the best. We have used them for over 15 years and will continue to do so. Our orders are always provided in a timely manner. The best!
We have used ARC for years. They always provide excellent service, very helpful and turn our print jobs around quickly.
ARC San Carlos has supported my printing and scanning needs even during the lockdowns in the area. The staff are very friendly and courteous, and are more than willing to assist in whatever means they can. They also doublecheck our work to make sure we are providing them exactly what they need to do according to the work orders, which is highly appreciated.
Always excellent service provided by ARC Repro!
We are a construction company and ARC has always been able to meet our printing needs. In the front they are always greeting us with a warm welcome -They are very thorough, very communicative and even when mistakes were made (on either end) they\'re quick to find a solution. Definitely reliable, definitely recommend. Thank you guys for all you do! Elizabeth ALEF Construction
Fast, responsive, and efficient work.
Scott Braley and Rudy Castaneda are excellent! Both Scott and Rudy jump right on every scan/print request, no matter how large or complicated the order. Rudy asks every possible question to make sure no mistakes are made and the Customer\'s order is fulfilled perfectly every time. Thank you, San Carlos ARC Store! Royce Rippere
ARC is very professional, dependable and most of all they react expeditiously.
ARC San Carlos staff and/or team provides top notch service when it comes to our printing needs and requests. If you want a group that goes above and beyond, the San Carlos location is the place to contact. I am always confident of work orders being sent to this location knowing they will meet your deadline. ARC San Carlos is my go to location for all my print job, scanning and delivery services. I really appreciate each and everyone on your team!
Excellent! Excellent! Excellent! Love San Carlos ARC. They go above and beyond for their customers. Never have a problem and they will jump for anything and get your work to you when you need it!
ARC staff are experts and professionals in their field! Great work and thanks a lot!
ARC Document Solutions in Greenville is the most dependable vendor we use by far. We know we can always count on them to produce the highest quality materials and they are very responsive to last-minute requests to meet deadlines. They go above and beyond and pay attention to the details - we have been satisfied with the results time and time again and can\'t recommend them enough!!
ARC has always been able to accommodate me with reasonable requests for print jobs to be competed in time for deadlines or when I simply need something quickly, even when those requests are last minute. ARC provides a top quality product and an excellent customer experience and I highly recommend their services.
If you are looking for the best Customer Service on the Planet, Look no further. Outstanding Service by outstanding people. Johnny Duong the Manager is on top of things here and delivers Superior Product & Service...San Jose Blue Print Lives On !
Our civil firm had an urgent request for plans to the City of Camarillo and Louie was kind and patient with our request. Everything was produced efficiently and on time.
Excellent attention and service as always.
Janice and Daisy are very professional, efficient, and super friendly. They always have what I need ready and waiting. None better to work with these 2 amazing ladies.