When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
Jessica Belcher is a great resource at ARC Modesto. She\'s always knowledgable, respectful and patient.
The ARC Staff at the Alaska office to include Lucille and Emma are amazing to work with. Thank you both for your professionalism and friendly service. Your attention to detail and quality of work is excellent. Thank you for all you do to support our organization.
ARC staff is incredibly friendly, helpful, and professional. Thank you Marvin and Tory!
Can always count on you to have the prints when we need them. Always friendly, professional and do quality work. THANKS!
Always quick and very friendly!
Ordered a 24\" x 36\" color plot mounted on a foam core board for a client presentation. Finished product looked excellent and was delivered ahead of requested delivery time!
Excellent response time and a quick delivery!
ARC always does outstanding work! They are reliable and their customer service is top notch! Thank you for making my job easier! Sandra Atkinson
Amazing team down at the Crown Point ARC! I especially want to give a shout out to Nate and Becky who have always printed my drawings or did whatever I needed in a timely fashion. They are an awesome team to work with. Thank you both for everything you have done for me and LGS Plumbing. :)
5.++++! Jamie and Annette are amazing they are so on top of every thing I have for them. Great quality and awesome service. I couldn\'t be happier with ARC. They are the best!
Expert printing and mounting services on large presentation boards!
Ark knows best! They are constantly meeting and exceeding our needs!
Kellie, Dave, and Alfred always provide great service. Thank you!
I have had a great experience here every time we use ARC. I email what I need printed and within minutes I get a email saying it\'s ready. The customer service is great! Always greeted by smiling faces and positive attitudes.
ARC always goes above and beyond and is the only printing service we recommend.
Excellent service. Good communication.
Ordered and delivered on time. Thank you!
Excellent service and friendly staff - from the delivery driver to the technicians and manager - all very professional. Thank you!
ACR Farmington is ALWAYS on time, professional and no mistakes.
Alex Parma is an excellent representative for your company.
We have been using ARC located in Farmington, CT for over 30 years. Anything we request from them, they get the job done! Reliable and dependable!
I was a tad bit skeptical at first but being with this company for the last few years they\'ve proven to be reliable and dependable. They are attentive to the smallest and yet biggest of any issue I\'ve dealt with. Hat\'s off to Jamie Fox and Mike Solenzio for providing nothing less than exceptional service. Annette is also an amazing attendant that makes ordering supplies a breeze! Everyone is friendly and they communicate well. They are highly competitive in the g...
Reached out to the store over email with a rush job to get at-least 500 colored prints by EOD. They were extremely quick in following up to all my emails keeping me updated on the jobs status. I appreciated this since these prints had a major effect on keeping my business running smoothly. 6/5 if I could rate higher, will be back to keep giving them my business.
Great and quick service!
I\'m so happy I found you guys! You provide incredible services & have the LOWEST printing costs around Austin! I\'m grateful to have found such a Reliable and Trustworthy team of people. Joseph, Nancy, Laura and the entire team.., You are FUN people to be around and more importantly you guys remove the stress when it comes to needing prints in a hurry..., When I need Fast prints, You are ON IT! Thank you ARC!!!!!
Once again, Kellie and Alfred at ARC have saved me!!! I had a LARGE print job with spec books and drawings for six different sites. They NAILED it and got it to me in plenty of time!! Thanks again ARC!
Annette is the best! Responsive, easy to work with even when my PDF had some problems. Worked thru them quickly and got a GREAT product. Thanks!
Have been a customer for at least a decade and we are always thrilled with the quality of work and customer service that Jamie and Annette provide to our team!
We consistently receive superb personal service from Les, Annette and Jamie which is vital for a 2 person design firm.
ARC is always very helpful and efficient!