When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
The ARC team provides great customer service and fast turnaround. Knowledgeable staff vs staff in your standard big box print store. Easy to work with. Glad they are part of my team. Five Stars!
Amazing Service. Margi as very helpful via email. She was able to help me send my files over and worked with me on my printing needs. Great communication skills, responses quickily and friendly.
Thanks Arc Team for quick and timely service call and Freddie Ribleza was so patience and kind to explain all the details. (all done remotely too).
5 stars because they are prompt and sufficient. Great customer service.
The ARC team has been fantastic this year, quick to respond to our requests, and providing clear and concise communication around the printing projects we have had. I know that 2020 has been hard for everyone, and I want to thank you and the ARC team for continuing to provide such excellent service during an unprecedented time.
This shop has been extremely accommodating with multiple ASAP requests. I couldn\'t ask for a friendlier or more professional team
Staff is very professional, responsive and fast. My prints and scans are always done ahead of time, I never have to wait. They understand my requests and remember for the next time what InLine needs. Between Scott, Linda and Steve it is hard to choose who to mention first. First class and my place to go for all my printing! Way to go!
ARC is always a pleasure to work with as they go above and beyond to confirm my order is correct and they have never missed a single deadline! Can\'t speak of them highly enough!
Trying to give ARC Ventura a 5 star but it\'s not accepting at the moment. Anyway, this place is doing an awesome job for our company. Great service and great people ! 5 Stars
They are our #1 for printing services. Customer service is friendly, and the ladies are always quick and always do the job right. You might pay less elsewhere, but that comes with a trade-off. ARC-Mobile is the best printing service in town.
The entire Team is great to work with.
Continues to serve the Mobile Area with high quality printing services. My \"go to\" place for all my professional printing needs.
Jeff , Thanks! Just so you know, ARC always takes great care of us. I wish everything ran as smoothly, especially the City. Thanks for the quality service!
Always very helpful. Excellent Service!!⭐⭐⭐⭐⭐
ARC is great to work with and always help me with my scanning and printing needs. The staff is always very friendly and helpful, their turnaround is fast and we are very happy with their service overall. Thank you to everyone at the San Carlos branch!!
great service and always prompt
I have used ARC for years! I’m a landscape designer and small-time to them but they are so efficient and very nice. Lately, they have scanned plans for us and emailed them. Excellent service and quality!
excellent customer service! The owner really went above and beyond. Highly recommend!
Happy New Year to everyone at ARC San Carlos. Our review and rating for your printing services for CJW is excellent. Keep up the good work for 2021 also.
The ladies are awesome!!! Very professional and they give great costumer service!
I have used them for years. Janice & Daisy do a great job and are very helpful. Everything is always ready on time and done right.
ARC gives great service!
I have been coming here for years. Always excellent service and quality reproduction.
Always exceptional service delivered ahead of schedule.
ARC printing has been a great resource for us at DEVCON Construction. Having the ability to remote drop box our PDF\'s drawings set and having them deliver to client around the Bay Area and also some in other states has been of great value. while also being vigilant in catching sheets that are not in in the set have being very helpful.
The ARC Team (Sorrento) does a great job with printing all my blue print needs. I forward the PDF\'s for printing and they are available for pick up within 2 hours. Even during this corona virus pandemic the ARC Team meets my requirements. Couldn\'t ask for a better teammate. Thanks
Appreciate your professionalism!
Dependable, on time, quality print service.
note I am MOST grateful to Annette for her attention to the \"detail \" of my somewhat unusual gift project , and for both her flexibility and her timeliness in completing the project - always keeping me informed on schedule and timetable. Alan µcLean
ARC is responsive and reliable. The team are so polite and helpful.