When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
always quicker than expected...and will call and verify is something seems off. true customer service.
We have our Moose Lodge newsletters printed here ,they are always so helpful and they make sure that they are done on time. Everyone there is so Very friendly.
ARC is awesome! They accommodate so many print jobs for us when we have to make changes or add to the order at the last minute. Items are completed on time and correctly and they work hard to make our deadlines. While I mostly use the Charlotte location I have used other locations with the same success. Thank you for all you do!
Amazing customer service
Junior and the crew at the Philadelphia ARC are fantastic. I have been working with them for years and couldn\'t be happier!
This ARC location has been a life-saver while so many of our own in-office printing facilities have been closed. We throw lots of complicated projects at them, and they get them all out on time, sometimes even early.
Always perfect. Always a pleasure. ARC comes through every time. I can\'t say enough about Team ARC.
Awesome products they produce.
Great service ,quick turn around , good price ,very pleased
Thank you Linda and Rudy for your outstanding customer service! Great communication, patience, prompt service and great attention to detail. It is obvious you take great pride in your work. I highly recommend Arc in San Carlos!!
Always there to help and I really appreciate it!
Great services and quality!
I use ARC-Waukesha because: (1) never a mistake, (2) reasonable pricing, and (3) friendly, professional and very prompt service. I go nowhere else.
ARC is a great company. They provide professional and fast services. We are architects that constantly need plans printed and ARC is the go-to company. We highly recomend ARC.
Janice at the mobile office was phenomenal - she got my project printed and shipped in a matter of less than an hour - amazing and much appreciated.
We have worked with Dan for the past 7 years. He always goes above and beyond to deliver high-quality products for us. We have come to him with last minute requests and he is always super helpful. He is efficient and professional.
The King of Prussia staff is AWESOME! Quick response, complete printing, fast delivery by Super Lauren. The documents are still warm! Great job.
Always fast service, reply to emails are almost immediate, Printing is complete within hours of request. Great job.
Prompt and reliable service as always! :-)
The Hooper St. location are very supportive. Even though we were in a rush to have drawings printed, they were willing to get the print order done and make sure that we were satisfied. Supervisor, I endorse the idea of giving your hard workers a raise.
Great service! Arc is always prompt and Scott and Damon are ready to help me work through any problems I might bring to the project. As long as I\'m designing furniture I\'ll bring my drawings to Arc.
Amazing and helpful staff! Appreciate how they reached out with questions to make sure the job was done right, which is so important when trying to meet deadlines.
Always prompt and reliable service...A+++
Fast, on time and cost effective. Can\'t ask for anymore.
Excellent customer service. Staff is attentive, thorough and pleasant to work with.
ARC staffer Mark Cullen did an excellent job with my 10/13/20 printing and scanning job. He took the time to respond to a follow up question I had regarding the emailed scanned PDF, and sent me an alternative means of downloading the file. Mark was knowledgeable, professional and courteous — it was good to work directly over the counter with him. I’m glad ARC continues to offer in-person service. Much appreciated!
This location always makes it happen on time and the customer service is wonderful.
Today was my first time using ARC for their blue print printing services. I was 100% pleased, they were professional, very friendly, and fast service as well.
The Arc team and services are truly extraordinary in every way...Professional, Efficient, Cost Effective, and a Delightful crew. We highly recommend them. Thanks Arc team for always delivering beyond our expectations.