When was the last time you looked at the real cost of printing for your company? If you’re like many busy enterprise professionals, your answer probably falls somewhere on the spectrum between “it’s been a while” and “never.”
Print costs are an overlooked expense at many organizations. Even those who practice due diligence in researching the lowest-cost printers and running a cost-benefit analysis rarely take into account the real, hidden costs of ongoing use.
The average company spends 1 to 3 percent of its revenue on printing and its related costs. After seeing the harsh truth of uncontrolled print costs, more and more of today’s leaders seek a Managed Print Services (MPS) agreement to reduce print costs and see immediate savings.
The term Managed Print Services has been used for years, but these contracts have typically benefited manufacturers and dealers while locking customers into equipment choices and lease terms that don’t align with their needs.
Most manufacturer agreements substantially inhibit your options, control, and efficiency. Their profits are dependent upon selling you as much of their equipment as possible, tying you into long leases that extend well beyond the planned obsolescence of the machine. Ultimately, it’s in their best interest to increase your print output, not decrease it.
A well-built print service agreement with a trusted third-party vendor, on the other hand, can lead to drastic reductions in your print spend by guiding these commonly recognized factors:
Get all of your equipment, service, and supplies from a single vendor. One vendor = One invoice = One happy accounting team.
If you have four or fewer employees for every printer, MPS can significantly improve that ratio. A higher employee-to-machine ratio means fewer printers and lower costs.
Eliminate unnecessary costs and generate predictable monthly expenses with ARC’s MPS software, Abacus and unified, single-network printer fleets.
You can’t budget for expenses that you don’t know exist. With Abacus, you’ll see all of your printing costs in one simple, easy to use report so you can find and eliminate the hidden and unnecessary expenses that hurt your bottom line.
With ARC Managed Print Services, your operating expenses and capital expenditures scale as your needs change.
ARC’s all-inclusive MPS services mean you don’t spend time administering invoices, ordering supplies, or making service requests.
Optimized printer fleets, modern equipment, and new user behavior dramatically reduce energy costs, printing waste, and your environmental footprint.
ARC’s Managed Print Services are structured around our customers’ needs and don’t include the conflicts of interest that arise from contracts with dealers and producers. By remaining unattached to manufacturers, we can offer flexible contracts and focus on the best equipment and solutions for your needs.
Our process is designed to reduce your spending while increasing your productivity and efficiency by implementing three steps:
Our comprehensive evaluation of your existing equipment, processes, and usage provides the foundation for your new streamlined, cost-effective infrastructure. Utilizing our proprietary discovery and analysis software, we’ll identify disparities in processes and use across departments, evaluate your needs, and identify opportunities to eliminate or deploy machines more appropriately.
Our experts can also identify process improvements relating to digitizing documents, off-site printing options, and batch processing potential to reduce costs and labor.
With a right-sized printer fleet, streamlined processes, and cutting-edge printer activity tracking technology, firms experience a company-wide boost in efficiency.
ARC’s experts identify avenues to simplify your processes while stretching your budget, such as adopting a production-focused approach to printing that outsources some of your print jobs, as opposed to a convenience-based approach that lacks clear parameters.
Equipment standardization with expert training and implementation may also add value, leading to reductions in training downtime and supply costs while increasing the hours your IT team can spend on the projects that matter to your business.
If technology isn’t saving you time and money, what’s the point? For many MPS providers, the goal is uninspired and unsurprising: to make them money.
ARC’s MPS works for you, providing you with flexible contracts, scalable costs, professional expertise, and a singular goal: to save you money and make running your business easier.
With a higher employee-to-printer ratio and equipment that is tailored uniquely to your business’ needs, employees spend less time doing the work of a printer and focus on revenue-generating projects. Meanwhile, reductions in energy consumption and printer supplies coupled with a predictable and scalable monthly expense give you greater access to more of your budget.
As the nation’s largest independent distributor of multi-function printers, ARC has partnered with HP to offer the most advanced printers available, benefiting your business in several ways.
ARC’s reputation as an expert in handling documents and reducing costs for AEC professionals is just one of the many reasons that 7000 companies have trusted ARC to implement MPS solutions for their construction documents and business printing needs.
ARC helps HOK consolidate costs and drive efficiency by taking control of their printing.
The amount of money we’re saving is eye opening, to say the least. We’re now able to put that money back into the company for important things like hardware and software to support our IT infrastructure.
The City of Lafayette in Colorado was in need of 180 coroplast yard signs for multiple park locations. The signs were intended to announce the closure of several amenities due to Covid-19 crisis. I contacted the ARC team knowing from past experiences they could handle the job and get it done quickly. We needed these signs immediately and ARC handled the order from start to finish in less than one day! Special thanks to Zak Dodsen and the Aurora, CO team for taking c...
Coming through in a tough time for all of us.
Kenny at the downtown location is a true pro; Always timely, always on point. Have experienced zero \"friction\" in mynuse of the services at this location
Great job by Martin and his team. Quick and professional. Very satisfied!
Friendly, responsive, detailed and on time! Thank you!
Tom saved my day today by staying late to print a large set of documents. Everything hinged on getting this done and he did.
Always helpful! Vince is the best!
Both employees in Corpus Christi\'s office are super helpful with all our needs. They are printing blueprints and documents needed promptly, and sometimes working with our urgent request.
I am extremely please with all of your services. I have needed items with a quick turn around and you guys have never failed. A Hugh Thank you to Wendi Czuprynski and her team.
Eric took good care of my old historical items and got them safely digitized. Very helpful and friendly service. Couldn\'t beat the price either.
Courteous, efficient, prompt. Easy ordering and quick replies. Highly recommend.
Fast turnaround times with great customer service, what more could you ask for!
Riot once again has come through in a pinch for me! They always are able to get my orders out and delivered to me on time or even before they are due. Sometimes even same day delivery within hours of placing the order. Ram Salazar and his team go above and beyond to make sure everything is right, from the product, to customer service, to communicating and delivery. Also a special thanks to Demetric, Laquisha, Maria, Amelia and Greta for always handling things quickl...
Great service and great product quality. They are very detail oriented!
ARC was persistent with scheduling and ensuring our new printer was delivered and installed as promised.
5 stars isn\'t enough. When the chips were down - seriously down - ARC took care of my project. So far above and beyond that I\'m eternally grateful and hoping that I can repay the kindness. Thank you for having my back!
Arc and there team are just amazing. There customer service is like no other and always willing to help in any way they can. For all and any printing needs you may have please contact them. They are the best at what they do. Kassey is the best!!
Even in the midst of a pandemic, Mary Ellen and Eli remain responsive, diligent and amazingly pleasant, while respecting the distancing protocols. Both are welcome bright lights amidst the challenges we currently face.
Rick is a great manager and his office is always willing to do what it takes to accomadate the customer. He\'s saved me in needing some quick turn arounds on multiple occasions. Keep it up guys!
GREAT JOB GUYS! This dacoma location is top notch. Rick and the guys are always accomadating.
Always the best, we count on you 100% and you always reward our trust and commitment
Excellent customer service, they went above and beyond to help with our last minute request. The staff is very responsive.
At this crazy time during COVID, ARC was able to get a reprographic order to my office within 3 hours and I was working remotely! Thank you!!
Thank you ARC for being open during this unsettled time and extremely helpful and accommodating, we appreciate you!
Kenny has very helpful. My order was filled in less than one hour. Both Kenny and Allen have been great over the years. I do not get my printing done anywhere other than your Tchoupitoulas Street location.
ARC in NY is such a professional office. Bring on the apocalypse Ron and Al has my back.
I was so impressed with the service received. The responsiveness and quick turn around was outstanding, especially given the current situation.
Needed prints done quickly and delivered to our remote workplace. Great service in a time of need. Very much appreciated!
ARC Farmington is wonderful to work with! Perfect extension of our team :)